why do companies hire through staffing agencies

Hiring can be a lengthy process, but staffing agencies offer valuable solutions to save time and resources in the quest for qualified talent. 

Companies frequently turn to staffing agencies to address temporary requirements, broaden their talent pool, or streamline their HR processes

In this article, with insights from Jadeer, the best recruitment agency, we delve into the benefits of partnering with staffing agencies and provide insights for effective collaboration.

What Is A Staffing Agency?

A staffing agency is a company that specializes in providing businesses with qualified employees. Companies can engage with staffing agencies to hire temporary, part-time, or full-time associates to fill their job openings.

Here’s how the typical staffing agency process works:

  1. Identifying organizational needs: Human resource managers assess their company’s requirements, specifying the type of role that needs to be filled and the duration for which a new employee is required.
  1. Candidate recruitment: Staffing agencies actively seek out and recruit potential candidates. They create and publicize job descriptions based on the client’s preferred skills and qualifications. Recruiters then review the resumes of applicants and conduct interviews to assess their suitability for the job.
  1. Selection of the right candidate: Following the recruitment process, the staffing agency presents a pool of candidates who match the job requirements. The organization then chooses the most suitable candidate for the position.

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Why Do Companies Use Staffing Agencies?

The 5 functions of staffing:

Reduce Expenses 

Utilizing temporary associates from staffing agencies can often be more cost-effective than hiring permanent in-house employees. Human resource managers can save organizational funds typically allocated for benefits packages and payroll-related taxes for contract employees. 

Staffing agencies often find additional assignments for temporary employees after they complete their work with a client, reducing the need to cover unemployment claims expenses.

Furthermore, increased contributions from temporary staff to an organization’s workflow can lead to reduced spending on overtime pay for permanent staff, further cutting costs.

Provide an Opportunity for Evaluation Before Commitment 

Temporary staff offers the advantage of evaluating their job performance before extending a permanent offer. This assessment allows you to observe their adaptability to the work environment and their ability to handle unexpected situations.

You can closely monitor their progress and accomplishments, seeking input from other organizational members to gather opinions about the temporary associate before making a final hiring decision.

Streamlining with Staffing Specialists: Time and ROI Boosted

In some cases, employers require specialized expertise for temporary projects. Hiring a permanent employee for such short-term assignments can be impractical.

A staffing agency can connect employers with skilled specialists, streamlining the hiring process. They handle tasks like reviewing resumes, checking references, and screening candidates. This service saves employers valuable time and ensures they only consider qualified candidates.

Technical staffing agencies excel at finding temporary workers, allowing employers to allocate their time and resources more efficiently on other essential aspects of their business.

Addressing Short-Term Staffing Needs with Flexibility

Employers often face situations where they require temporary employees to cover for permanent staff who are sick, on maternity leave, dealing with family emergencies, or taking a leave of absence. 

Temporary staffing agencies offer a flexible solution by providing employers with the ability to quickly schedule temporary workers for short-term assignments, ensuring uninterrupted workflow during these challenging times.

Simplified Onboarding and Payroll Management

One significant advantage of partnering with staffing agencies is the streamlined process they offer. Staffing agencies handle essential tasks such as onboarding paperwork, payroll taxes, workers’ compensation, and unemployment benefits for temporary employees, relieving employers of administrative burdens and ensuring smooth operations.

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Guidelines for Collaborating with Staffing Agencies

consider adhering to the following guidelines when working with a staffing agency:

Conduct Thorough Research:

Ensure that you research staffing agencies specializing in your industry, focusing on relevant skills and rates. This will help you compare costs to in-house hiring and assess their responsiveness to urgent vacancies.

Clearly Define Your Needs

Specify the desired job qualities to enable the staffing agency to match the ideal candidate. Providing details like required skills and qualifications will aid in creating accurate job descriptions and candidate evaluations.

Provide Feedback

Share feedback on the performance of referred employees with staffing recruiters. This helps improve their recruitment process, benefiting your organization in the long run. Whether a candidate’s skills align well or not, your input can guide future recommendations.


In conclusion, working with staffing agencies offers numerous advantages to organizations, from cost savings and increased flexibility to access to specialized talent. 

By following these guidelines, including thorough research, clear communication of needs, and providing feedback, companies can maximize the benefits of partnering with staffing agencies. 

This collaborative approach not only helps fill immediate staffing gaps but also contributes to long-term recruitment success and organizational growth.


What Is A Staffing Agency?

A staffing agency is a company that focuses on supplying businesses with skilled and qualified employees. Businesses can collaborate with staffing agencies to recruit temporary, part-time, or full-time staff to fill their job vacancies.

Is it worth it to use a staffing agency?

Relying on a reliable staffing partner can result in time and cost savings. Such a firm can pre-screen and assess candidates, guaranteeing that the manager consistently interviews individuals who align with the requirements of the role.

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