how to set kpi for staff

Defining Key Performance Indicators (KPIs) for employees is a crucial aspect of achieving business success. It ensures team members are aligned with common goals. But how exactly do you set KPIs for employees?

Drawing on our expertise in providing a platform for employee motivation through incentives, we will delve into the methods we employ to establish KPIs for employees.

If you’re still seeking clarity on what a KPI is, read more here. For insights into the purposes of KPIs, refer to our article “What Are KPIs Used For?”

Categories of KPIs

Key performance indicators (KPIs) for employees come in various types, each serving distinct purposes. While some assess monthly progress towards a goal, others have a more extended focus.

Despite their differences, all KPIs share a commonality: they are linked to strategic objectives. Here’s an overview of some prevalent types of KPIs:


These KPIs, often termed “big-picture,” monitor organizational goals. Examples include return on investment, revenue, and market share. Strategic KPIs offer executives insights into the overall health and performance of the organization.


Operational KPIs assess performance within shorter time frames and focus on organizational processes and efficiencies. Examples include customer response time, average monthly transportation costs, or cost per acquisition.

Leading vs. Lagging:

Leading KPIs aid in predicting future outcomes, while lagging KPIs track historical performance. Organizations utilize a combination of both to ensure comprehensive tracking of essential metrics.

Schedule a Call

Learn More About Jadeer and How We Can Make an Impact on Your Business.

Top 10 Tips for Setting KPIs for Employees: In-Depth Insights

Setting Key Performance Indicators (KPIs) is a nuanced process integral to team success. Here’s an in-depth exploration of the ten tips, delving into the intricacies of effective KPI establishment and management:

Charting Success: Crafting Clear KPIs

Establishing the end goal is akin to charting a course. It involves a detailed understanding of organizational objectives, allowing for the creation of KPIs that serve as milestones on the journey toward success. This clarity not only guides team members but also instills a collective sense of purpose and direction.

Empowering Teams: Communicating KPI Objectives

Effective communication is the linchpin of successful KPI implementation. Clearly articulating the objectives associated with each KPI ensures that every team member comprehends the larger mission.

This transparency fosters a sense of ownership and empowers individuals to contribute meaningfully to the overarching goals.

Realistic Targets: Balancing KPI Goals

Striking the right balance in setting KPI targets is an art. Goals should be challenging enough to inspire effort and growth but realistic enough to avoid demotivation.

Thoughtful consideration of each team member’s capabilities and the broader team context is vital in ensuring that the set targets align with both individual and collective capacities.

Dynamic Monitoring: Course-Correcting KPI Progress

Regular monitoring of KPI progress is akin to steering a ship on its course. Frequent reviews allow for a dynamic assessment of performance against established benchmarks.

This ongoing evaluation enables timely interventions, ensuring that deviations are addressed promptly and the team remains on track.

Recognition Motivation: Rewarding KPI Success

Recognizing and rewarding achievements linked to KPIs is a powerful motivator. Acknowledging individual and team accomplishments not only boosts morale but also reinforces a positive work culture.

Celebrations serve as tangible affirmations of hard work, encouraging continued dedication to achieving KPIs.

Agile Adaptation: Tweaking KPIs for Change

Flexibility is a cornerstone of effective KPI management. The ability to adapt KPIs in response to changing circumstances is crucial for maintaining relevance. Whether it involves tweaking existing goals or introducing new ones, the agility to align KPIs with evolving priorities is a strategic imperative.

Consistent Communication: Key to KPI Management

Consistent and transparent communication is the lifeblood of successful KPI implementation. Regular updates on progress, constructive feedback, and a willingness to modify goals based on evolving dynamics contribute to an environment of collaboration and support.

Celebrating Milestones: Acknowledging KPI Achievements

Celebrations are not just milestones but integral components of the KPI journey. Recognizing and celebrating both individual and collective successes creates a positive feedback loop. It not only acknowledges accomplishments but also cultivates a culture that values and encourages excellence.

Documenting Success: Creating a KPI Record

Maintaining a comprehensive record of KPI achievements serves as a valuable organizational asset. Analyzing historical performance data provides insights into the effectiveness of strategies, lessons learned from challenges, and informed decision-making for future goals.

Continuous Improvement: Reviewing Individual KPI Performances

Regular reviews are akin to course corrections in a dynamic sea. Evaluating individual performances against KPIs facilitates continuous improvement.

Collaborative discussions around challenges and solutions ensure that the team remains agile, adaptive, and aligned with overarching objectives.

These tips collectively form a robust framework for effective KPI management, emphasizing the dynamic nature of team environments. While the overarching principles remain universal, their application can be tailored to suit the unique nuances of different industries. 

Let’s now explore some actions to avoid when establishing Key Performance Indicators (KPIs).

Schedule a Call

Learn More About Jadeer and How We Can Make an Impact on Your Business.

Top 5 Tips on What NOT To Do When Setting KPIs for Employees

Avoid Setting Too Many KPIs:

Overloading employees with numerous KPIs can lead to burnout and overwhelm as they try to manage multiple tasks to achieve various goals. Prioritize a few key indicators that are crucial for your team and focus on achieving them first.

Steer Clear of Unmeasurable or Unrealistic KPIs:

Ensure that every KPI has clear and measurable goals attached to it for easy progress tracking. Vague or overly ambitious KPIs make it challenging to assess whether they have been achieved or not.

Don’t Neglect Providing Feedback:

Regularly offer feedback to team members on their performance against KPIs. This ensures motivation and keeps them on track toward reaching their goals. Incentives or rewards for meeting milestones can positively impact team morale and productivity.

Maintain Consistency:

Give KPIs the necessary time to establish trends and show results. Avoid hastily changing KPIs unless there are evident issues. Employees may initially resist KPIs, so reassure them of your support and monitor the situation closely.

Avoid Being Too Rigid:

Be open to adjustments as objectives and KPIs may evolve over time. Flexibility is crucial to ensure the team can meet goals effectively without demoralization. Regularly review and update KPIs, communicate changes with the team, and ensure alignment with evolving business needs.

By following these steps, you can ensure that your KPIs drive business growth, maintain team motivation, and steer clear of common pitfalls associated with ineffective KPIs.

How To Set KPIs For Employees – What Comes Next?

If you’ve been researching KPIs for your employees or ways to improve productivity and performance throughout your business, then you likely need additional tools to help offer incentives to your employees to reach those targets.

That’s where Jadeer comes in. Using an easy-to-manage platform, with an automated dashboard you can make fast work of your incentives program and help drive sales, production, projects, and many other areas of your business, either by department or industry.

Your next step is to simply contact us now to get started with your incentive program today.

Leave a Reply

Your email address will not be published. Required fields are marked *